Hard Facilities Management Fire Equipment Procurement Exercise
REPORT TO; Assistant Director, Property, Procurement and Commercial
DECISION DATE: 10th September 2024
SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).
PROPOSED RECOMMENDATION
To undertake a procurement exercise to establish a new contract for Hard Facilities Management Fire and Intruder Alarms: Servicing and Responsive Maintenance for North Yorkshire Council.
BACKGROUND TO SUPPORT THE RECOMMENDATION
The Hard Facilities Management Fire and Intruder Alarms: Servicing and Responsive Maintenance contracts established by the former County Council are due to expire. The new contract will also include provision to provide all relevant servicing and maintenance for additional Council properties as other contract arrangements expire.
A decision will be made to undertake a procurement exercise to establish a new contract for these contracts. The procurement will commence later this year with a view to having new contracts in place for the 1st April 2025. It is proposed that the contracts will be for a duration of three years with options to extend for a further two – two-year periods (resulting in a maximum contract period of seven years).
LEGAL AND GOVERNANCE COMPLIANCE
The procurement exercise will be undertaken by the Council’s Procurement and Contract Management Service.
This is a key decision. The proposal to procure was entered on the forward plan in May 2024.
RECOMMENDATION
That the procurement exercise to establish a new contract for Hard Facilities Fire and Intruder Alarms: Servicing and Responsive Maintenance be approved.
Hard Facilities Management Procurement – Fire and Intruder Alarms
Katherine Edge, Senior Property Officer
30th August 2024